Venture fund administration services
We support fund managers with all the paperwork and administrative tasks of setting up and running a fund. This offering is not limited to participants of our investment program. Our fund services are not tied to our anchor investments in any way and are available independently.
Overview of tasks and services we cover.
Compliance verification.
Ensuring KYC (know your customer) compliance
Ensuring AML (anti money laundering) compliance
Fulfilling compliance requirements of FATCA
Fulfilling compliance requirements of CRS
Fulfilling compliance requirements of relevant regulator(s)
Fulfilling compliance requirements of central bank(s)
Governance processes.
Registration of managing directors with the central bank(s)
Registration of responsible officers with FATCA and CRS
Providing a responsible officer for KYC and AML
Corporate housekeeping
Executing shareholder resolutions
Fulfilling shareholder responsibilities in portfolio companies
Auditing of investment documents and shareholder resolutions
Minimizing liability of general partners
Setup and ongoing monitoring of a tax setup
Auditing and approval of tax reports and tax audits for all involved entities
External reporting: preparation of financial data.
Detailed schedule of investments from a fund administration point of view
Classification of investments into equity, convertible securities, incidental acquisition costs, etc.
Classification of inflows and outflows (e.g. interest, dividends, profits, deposits)
Alignment on accrual-based accounting of interest with the portfolio companies
Assessment and reporting of fair values
KPI calculation for fund track record (e.g., IRR, hurdle rate and other specific key figures)
Calculation of gross multiples and exit multiples
Calculation of the waterfall
Calculation of fees and charges
Calculation of necessary reserves
External reporting: reporting to authorities and the public.
Fulfilling reporting requirements of FATCA incl. application for a GIIN number
Fulfilling reporting requirements of CRS
Fulfilling reporting requirements of relevant regulator(s)
Fulfilling reporting requirements of central bank
Supporting communication with relevant regulator(s)
Supporting communication with central bank(s)
Preparation, coordination and signing of the annual statements of the companies involved
External reporting: investor reporting [based on EVCA/IPEV].
Preparation of reporting templates
Preparation of the administrative figures overview part (financial statements with additional KPIs such as net IRR, TVPI, DPI; PICC)
Auditing of reports and reconciliation with accounting
Managing and executing information requests with portfolio companies
Orchestration and execution of reporting (e.g. online access and/or email)
Investor onboarding and administration.
Servicing due diligence requests
Creating, maintaining and updating data records of all shareholders and their respective contact persons
Communication with investors on fund administration issues
Management of inbound investment contracts (data room management)
Support of investment process.
Transaction support for capital deployment
Transaction support for secondaries
Coordination and execution of capital calls
Coordination and execution of distributions
Monitor deposits and withdrawals
Creating formal investment decisions with structured processes and documentation
Management of outbound investment contracts (data room management)
Management of external service providers.
Coordination of legal services
Supporting all communication with legal service providers
Coordination of tax advisory services
Supporting all communication with tax advisors
Supporting all communication with banks
Supporting all communication with auditors
Financial administration.
Management of the shareholders' capital accounts
Financial Accounting
Cash Management
Online Banking
Reimagined experience
Effortless fund management with end-to-end support, from setup to close. Add new funds, invite LPs, create SPVs, and track performance—all in one platform. The suite of Allocator One's tools are designed to save you time and help you focus on growing your investments, not on completing administrative tasks.
